# How to invite an AI agent to a Google Meet, Microsoft Teams or Zoom call

> Step by step: build an agent, give it an email address, add it to a calendar invite, admit it from the lobby, and talk to it. No plugin or install on the meeting platform.

Canonical: https://mainroom.ai/blog/how-to-invite-an-ai-agent-to-google-meet-teams-or-zoom/
Updated: 2026-09-17

An AI agent joins a meeting on Mainroom the same way a person does: from the calendar invite. There is no plugin, no bot marketplace and nothing to install on Google Meet, Microsoft Teams or Zoom. Here is the whole process.

## Before you start

You need a Mainroom account (free during beta) and a meeting on Google Meet, Microsoft Teams or Zoom. The agent works best when the platform's captions are on, because captions are how it knows who is speaking by name.

## Step 1: build the agent

In the Studio at app.mainroom.ai, start from a template or describe the agent in plain language and let the builder draft it. Each agent has:

- **A persona**: a name, a one-line role, and how it should behave.
- **A voice**, from a set of natural voices.
- **Tools**: slides, whiteboard, live browser demos, images, meeting chat, vision of shared screens, and connections to your tools through MCP servers.
- **Meeting manners**, written in plain language, plus a default floor state: open, hand-raise, or muted.
- **Switches** for memory, the post-call recap, live coaching, an AI-disclosure notice, and discreet mode.

## Step 2: give it an address and an invite policy

Every agent has its own email address at mainroom.ai. Decide who can invite it: only you, or anyone in your company's email domain. Colleagues do not need a Mainroom account to invite an agent you built.

## Step 3: add it to the calendar invite

Add the agent's address as a guest on the calendar event, or forward the invite to it. That is the entire integration.

## Step 4: admit it from the lobby

At the start time the agent joins and appears in the lobby. The host admits it like a guest. It shows up in the participant list with its name and a camera tile, and the platform displays its standard recording notice, so everyone in the room can see it is there.

## Step 5: talk to it

Address the agent by name. Some things people ask in the first five minutes:

- "Steve, put up a slide with the three options."
- "Can you teach me how OAuth works?" (it draws on the whiteboard)
- "Show us the pricing page." (it opens a live browser demo)
- "Look up the last five tickets from this customer."
- "Let's get everyone's take on this anonymously."
- "Go on mute for a bit." and later "Steve, come off mute."
- "You can drop off now."

In a one-on-one call it assumes you are talking to it. In a room it answers when addressed and otherwise listens.

## Step 6: use the companion page

Whoever invited the agent gets a private link to my.mainroom.ai. During the call it shows live indicators (talk share, questions asked, longest stretch, filler words), short private nudges, and a private chat with the agent. Nothing on it appears in the meeting.

## Step 7: after the call

The agent emails a recap matched to its role: a coaching debrief, an account summary, or a team recap with the ledger of decisions, commitments, open questions and risks. Anything it wants to write to a CRM, a ticket or a follow-up email arrives as a proposed action you approve or discard.

## Troubleshooting

- **The agent joined but does not know who is speaking.** Turn on captions on the platform.
- **It cannot share its screen.** Allow participants to share their screen in the meeting settings.
- **It answered something meant for the room.** Tell it to go on mute, or tighten its manners in the Studio. Customer-call templates default to silent unless named.
- **You want it gone.** Say so, or have the host remove it.