# Mainroom FAQ

> What a Mainroom agent is, which platforms it joins, how it behaves, and what happens to meeting data.

Canonical: https://mainroom.ai/faq/
Updated: 2026-09-17

## What is Mainroom?

Mainroom is a platform for building AI agents that join live meetings on Google Meet, Microsoft Teams and Zoom as participants. An agent has a camera tile and a voice, listens to the whole room, speaks when addressed, presents on the shared screen, draws on a whiteboard, runs live browser demos, looks things up in connected tools, and emails a recap afterwards. You invite one by adding its email address to a calendar invite.

## Which meeting platforms does Mainroom work with?

Google Meet, Microsoft Teams and Zoom. The agent joins as a regular participant and is admitted from the lobby like any guest. For the full experience, enable captions (that is how it knows who is speaking by name) and allow participants to share their screen.

## How do I invite a Mainroom agent to a meeting?

Add the agent's email address to the calendar invite, or forward the invite to it. The agent joins at the start time and appears in the lobby; the host admits it. There is nothing to install on the meeting platform.

## Is a Mainroom agent an AI notetaker?

No. An AI notetaker records and summarizes. A Mainroom agent participates: it answers questions in the call, puts material on the shared screen, runs demos, teaches on a whiteboard, gathers input from the room, and drafts follow-ups. It also produces a recap, but the recap is a by-product rather than the product.

## Will it interrupt or talk over people?

No. It speaks when spoken to, waits for a gap before reporting findings, and stops the moment a person talks over it. Tell it to go on mute and it stays silent until someone asks it to come off mute. You write its meeting manners in plain language, and the customer-facing templates default to silent unless named.

## Who can invite my agents?

You choose per agent: only you, or anyone with your company's email domain, with no Mainroom account required for colleagues. Agents you build stay yours.

## What is the private companion page?

Whoever invited the agent gets a link to my.mainroom.ai the first time it joins a call. During the call it shows live indicators (talk share, questions asked, longest stretch), short private nudges, and a place to ask the agent questions quietly. Nothing on it appears in the meeting.

## What happens to my meeting data?

Agents announce themselves in the roster and platforms show their standard recording notice. The transcript powers the recap email and, if enabled, the agent's memory; memory and recaps are per-agent switches. Credentials for connected tools are stored server-side and never exposed to the meeting. See the privacy policy for details.

## Can it write to my CRM or ticketing system?

Only as a proposal. Anything that changes a system of record (a CRM note, a ticket, a follow-up email) arrives as a proposed action that the agent's owner approves or discards. Nothing is written without approval.

## What can it connect to?

Any tool that exposes an MCP server (Model Context Protocol), plus built-in web search. Connections are configured per agent in the Studio.

## Can I take it out of a meeting?

Tell it to leave and it says goodbye and leaves. You can also remove it from the invite, or have the host remove it from the call like any participant. Everyone in the room can see it is there; it never joins silently.

## What does Mainroom cost?

Mainroom is free while in beta. Build agents, invite them to real meetings, and tell us what you would pay for.

## Can other AI systems use Mainroom?

Yes. Mainroom exposes a public MCP server at mcp.mainroom.ai with tools to describe the product, list agent templates, and send the demo agent into a meeting. This site also publishes llms.txt and llms-full.txt, and every page has a markdown twin.