# An AI agent for Microsoft Teams meetings, no Copilot license needed

> How to bring a Mainroom AI agent into a Microsoft Teams meeting: invite it by email, admit it from the lobby, turn on live captions, and what it does once it is in.

Canonical: https://mainroom.ai/for/microsoft-teams/
Updated: 2026-11-01

A Mainroom agent joins a Microsoft Teams meeting as a guest participant with a camera tile and a voice. It does not need a Microsoft 365 Copilot license, and it works the same way it does on Zoom and Google Meet.

## Invite it

Add the agent's address to the Outlook or Teams meeting invite, or forward the invite to it. For a recurring meeting, invite it to the series once. It joins at the start time.

## Admit it

The agent waits in the lobby like any external guest; the organizer or a presenter admits it. If your organization does not allow guests to join meetings, an admin needs to allow them for the agent to get in.

## Turn on live captions

Turn on live captions in the meeting. Captions are how the agent knows who is speaking by name.

## Let it present

To use slides, the whiteboard, images or a live demo, the agent needs to be allowed to share its screen (presenter permissions, depending on your meeting options).

## What it can do in Teams

Answer questions out loud, put slides and tables on the screen, teach on a whiteboard, run a live browser demo, look things up in your connected tools, open an anonymous intake for the room, coach you privately on a companion page, and send a recap with decisions and owners.


## Frequently asked questions

**Do I need to install anything in Microsoft Teams?**

No. The agent joins as a regular participant from a calendar invite. There is no app, plugin or admin install.

**Can everyone see the agent?**

Yes. It appears in the participant list with its own name and camera tile, and the platform shows its standard notice. It never joins silently.

**How do I remove it?**

Tell it to leave and it says goodbye and leaves, or remove it from the call like any participant, or take its address off the invite.